BID UP AUCTION PROCEDURE

Got questions? Below you'll quickly find answers and general information about our procedures.

Registration

1. Download and print the Application for Registration Form (ARF). Please fill out all the needed information and make sure that your e-mail address, mobile numbers, and telephone numbers are correct. You will receive auction notifications through SMS, as well as registration approval through e-mail. Please sign the first and second page of the form.

2. Scan then e-mail the Application for Registration Form to online@aia-auction.com together with your valid-government issued ID.

Note: Corporate buyers shall be required to present a Board Resolution or Secretary’s Certificate for their authorized representatives upon registration. Likewise, a Special Power of Attorney shall be required for individuals representing a sole proprietor or another individual.

3. You will receive further instructions on how to complete the registration and bank details on where you could deposit/transfer the refundable or deductible bid deposit of PHP 250,000. Please send a scanned copy of the deposit slip to online@aia-auction.com.

4. Our approving officer will review and confirm your requirements. You will receive a text message and an email once registration has been approved. Please check your email for your unique bidder number and password to access our Online Auction System and join the bidding.

Note: Please keep your Bidder Number and Password confidential and do not share it with anyone. All transactions performed using your account credentials will be treated as valid.

1. Present a valid-government issued ID at the Registration Counter then fill out and sign the Application for Registration Form (ARF).

Note: Corporate buyers shall be required to present a Board Resolution or Secretary’s Certificate for their authorized representatives upon registration. Likewise, a Special Power of Attorney shall be required for individuals representing a sole proprietor or another individual.

2. Pay the refundable or deductible bid deposit of PHP 250,000 in Cash, Manager’s/Cashier’s Check or Personal Check (subject to clearing) payable to ASIA INTERNATIONAL AUCTIONEERS, INC. at the Cashier.

3. Upon successful registration, you will receive a Bid Book and Listing Catalog as well as a text message and email with your unique bidder number and password to access our Online Auction System. Computer Stations will be available onsite for your convenience. You may also proceed to the counter to manually submit your bids.

Note: Please keep your Bidder Number and Password confidential and do not share it with anyone. All transactions performed using your account credentials will be treated as valid.

Inspection

1. Browse our Auction Stocks at: Bid Up Auction Stocks

2. Under the Search Filter, you may select Body Type, Make, Model, Engine or Lot Number to narrow search results for your preferred types of units. You may also opt to click on the pages below for unfiltered browsing.

3. Click on a specific lot to view more photos and unit information.

Please feel free to contact our Customer Support for further information on our Auction Stocks: (047) 252 3333 / 0917-809-1029 / 0998-588-5277

Note: Once successfully registered, you may gain access to our Online Auction System with more features for easy browsing and bidding such as adding items to your Watchlist.

We encourage you to also personally inspect your chosen trucks and equipment onsite to ensure that the units fit your requirements.

1. Ask for a Location Map, Auction Schedule and other guidelines at the Counter or Key Station.

2. List down all the Lot Numbers of the units you would like to view and perform stationary testing on.

3. Proceed to the Key Station to provide the list of units you would like to inspect. One of our designated personnel will assist you for stationary inspection. We also encourage you to bring your trusted mechanic to carry out physical and functional inspection of the units.

Note: Every unit is sold “As Is, Where Is”. There are no guarantees nor warranties, expressed or implied, on all units.

Auction

1. Log in to our secured bidding portal using your Bidder Number and Password e-mailed to you upon successful registration: Online Bid Up Auction System

2. Browse our Bid Up Auction Stocks and click on each Lot to view unit specifications, pictures/videos, its current Asking Price and Bid Time Remaining.

Tip: You have an option to add units to your Watchlist (★) for easier monitoring.


3. Click on the Lot you would like to bid on to view the Current Highest Bid, the Asking Price of the unit and Bid Time Remaining. Click the "Bid Now" button if you want to bid at the Asking Price.

4. A confirmation form will pop up showing you the Lot Number and Amount that you are about to bid. Review the information and click the "Confirm Bid" button to place your bid.

Important: You must click the "Confirm Bid" button on the pop-up form for your bid to become valid.

OPTION TO PLACE MAXIMUM BID
You may also place a Maximum Bid by clicking the "Place Max Bid" button. Learn more about the Max Bid option here. Max Bid Sample Video


5. Monitor the status of your bid and its closing time at your Bid List. Unit will be awarded to the last and highest bidder at the conclusion of bidding. Please take note of the bidding time and closing schedule of your desired units.

Note: If there are any successful bids within the last five (5) minutes of the closing time, the auction period will be automatically extended by 5 minutes from the last successful bid. After a total of thirty (30) minute extension and bid/s is/are still entered, the automatic extension shall be reduced to three (3) minutes from the last successful bid. Resultantly, the auction may be extended multiple times, thus the closing time initially indicated may change depending on the entry of bids. This assures that all bidders will have the opportunity to counter any last-minute bids on a unit.

Important: Please be advised that there is strictly no cancellation of bids and all bids are final.

Bidder has the sole responsibility to monitor his/her bids.

1. Proceed to the Counter (Window 2) and fill out the Bid Form to place your Maximum Bid for your desired Lots within the bidding period.

You may also opt to use the Bidding Kiosk and have one of our personnel assist you in placing your bid through our Online Auction System.
Reminder: Use of Bidding Kiosk/Computer Station shall be on a first come, first served basis.

Learn more about the Max Bid option here. Max Bid Sample Video

2. Onsite bidders will be notified through text message if their Maximum Bid has been outbid. If you want to bid again, you have the option to return to the counter to submit a new Maximum Bid, call our mobile numbers for Phone Bidding, or bid through our Online Auction System.

3. The last and highest bidder will receive a notification of their winning bid through text message once the bidding period has ended.

Note: If there are any successful bids within the last five (5) minutes of the closing time, the auction period will be automatically extended by 5 minutes from the last successful bid. After a total of thirty (30) minute extension and bid/s is/are still entered, the automatic extension shall be reduced to three (3) minutes from the last successful bid. Resultantly, the auction may be extended multiple times, thus the closing time initially indicated may change depending on the entry of bids. This assures that all bidders will have the opportunity to counter any last-minute bids on a unit.

Important: Please be advised that there is strictly no cancellation of bids and all bids are final.

Bidder has the sole responsibility to monitor his/her bids.

Pull Out

1. You will receive the Auction Results through text message and e-mail. Bidders who won shall receive a Notice of Award indicating the lots and total purchase amount including documentation and transfer fees.

Note: Unsuccessful bidders may request for the refund of their bid deposit by submitting a request for refund letter to online@aia-auction.com signed by the registered bidder with an attachment of their deposit slip.

2. Within the prescribed payment period, you may either pay in Cash/Manager's Check (payable to ASIA INTERNATIONAL AUCTIONEERS, INC.) onsite during pullout or you may deposit/transfer the full payment to AIA’s account prior pullout. Once deposited, please e-mail the validated deposit slip to online@aia-auction.com with your Bidder Number and Name.

Note: For payment through financing, please have your financing company send us the Credit Advice within the payment period.

3. During pullout, if the registered buyer will not be present and will only assign a representative (e.g. Driver/Mechanic) for the removal of units, we will require a valid ID and an accomplished Authorization to Pullout Form before we release the documents and units.

4. Buyers must fill out the transfer of ownership form for the Deed of Sale during pullout. If the owner indicated in the Transfer of Ownership / Deed of Sale is not available or present to sign the documents, we will require a notarized Special Power of Attorney authorizing the representative to sign the Deed of Sale, as well as a copy of the buyer’s valid ID with three specimen signatures.

Important: Please take note of the Payment and Pullout Schedule. Removal and pull out of units/items is buyers’ responsibility. You may choose any preferred trucking/shipping company to bring your units/items to its/their intended final destination.